Website Protocol

Table of Contents

Posting Information to the District Website

1. Student Information

2. Flyers

3. Events and Calendar Items

4. General Content

Requesting a Posting From the District Web Manager

Guidelines for Creating a Strong Password

Supporting Documentation
 

Please note- this document is subject to change so please review it periodically.

The district recognizes the value of websites as a portal for communication and information.  All teacher and district web pages must be hosted on the district’s web servers.  The district and authorized staff will create and maintain a website for the following purposes:

• to support the district's mission
• to provide the students, parents, staff, and community with information about the district, schools, and programs/activities
• to provide students with resources and support for learning
• to serve as a vehicle for communication and feedback from the community

 

Posting Information to District Website

When adding content to the district's website it is the responsibility of the individual doing the posting to adhere to the following Website Protocol:

I. Student Information

1. Posting of Student Photos Taken In A Public Setting
   Photos of students taken at public events are permitted to be posted on our website, without requiring parent consent. A public event is defined as any event in which the general public (parents and/or community members) was invited. For example, a school concert.
   ...

2. Posting Of Student Photos and Information Taken In A Private Setting
   Posting of "Limited Student Directory Information" (including photos) is only permitted if there has been no parental objection filed with the school district and such usage is for non-commercial and non-fundraising purposes.
   
   Private events include but are not limited to classroom situations involving only the teacher and his/her class, and school assemblies involving only the students and a guest or performance group.
   
   Schools seeking special permission to use a particular child's photo, whose parent/guardian has filed an objection (see item #5), may contact the parent/guardian directly at the building level and maintain their own record of such.
   ...

3. Posting of Student Name And Photo
   Posting of a student's name along with the student's photo is only permitted where such identification is intrinsic to the posting, for example, a news article about a particular child's achievement. Here a photo of the child along with the child's name would be acceptable.
   ...

4. Posting of Student Work
   Posting of student work along with the author's first and last name is permitted. However, be cautious in posting a student's work, name and photo, especially for our K-5 Students. See Rule 3 Above.
   ...

5. Parental Objection Filed
   If a parental objection has been filed with the school district, NO STUDENT INFORMATION CAN BE POSTED to our website whatsoever, except when part of a public event. All records of objections filed will be logged in e-School Data.

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II. Flyers

1. All flyers advertising events, opportunities outside of the school district, fund raising events, etc. must be approved by Dr. Leh’s office before posting.
   

2. Flyers containing information such as meeting minutes may be posted without prior approval.

III. Events and Calendar Items

1. All events and calendar items (additions, changes or deletions) posted on the website must first be approved by Dr. Leh’s office before posting.

IV. General Content

1. Contact Information
   All contact information must be limited to school address, school phone number and CCSD email account. Do Not create hyperlinks to your CCSD email address. Instead, please display your address in the following format - dfarro[at]ccsd.edu. - being sure to leave out the @. This will prevent computer spiders and robots from harvesting our email addresses and creating SPAM.
   ...

2. Links to Outside Websites
   Links to non-district websites are allowed as long as those sites are consistent with the purposes of the district website and district standards.
   ...

3. Copyrighted Text
   No copyrighted text or images may be used without proper permissions and citations.
   ...

4. Font
   Basic guidelines to keep a consistent look throughout the site:

1. Font Style- Verdana

2. Font Size-

1. Heading 13pt (School World Font Size 3)

2. Subheading 10Pt Bold (School World Font Size 2)

3. Basic Text 10pt (School World Font Size 2)

4. Review and update pages on a regular basis.

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Requesting A Posting to the CCSD Website
When requesting a posting to the District's website it is the responsibility of the individual making the request to ensure that all elements of the CCSD Website Protocol have been followed:

1. All requests for posting general content to the District Web Manager must be made using the Web Request Form.

2. All content must be free of copyrighted material or contain the proper permissions and citations.

3. Remember - when submitting photos and/or submitting student work be sure the items have met the above requirements for Posting Student Information above.

4. Additional on line forms:
   www.ccsd.edu/webnews - submit News and Spotlight items
   www.ccsd.edu/webphotos - submit Photos
   www.ccsd.edu/submitflyer - submit a Flyer for Approval and Posting on "Flyers" Email

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Guidelines for Creating A Strong/Secure Password
Your password is an integral part of keeping others (adult or student) from logging in as you and making unwanted changes to your website. Please remember to keep your password private, do not share it with anyone.

1. Passwords should not contain the user's account name or parts of the user's full name that exceed two consecutive characters.

2. Passwords should be at least six characters in length.

3. Passwords should contain characters from three of the following four categories:

• English uppercase characters

(A through Z)

English lowercase characters (a through z)

Base 10 digits (0 through 9)

Non-alphabetic characters (for example, !, $, #, %)

4. For more information about creating a password and changing your password click here.

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Supporting Documentation

1. “Limited Student Directory Information"
   Name; grade level; academic achievements and awards; athletic achievements and awards, and, in association with same, sports involved, positions played, leadership roles, height and weight; achievements and awards in the arts and sciences; participation in officially recognized activities; photographic image; and, general information with respect to the above including choice of college and career plans. In addition, the student's home address and phone number may be released to PTA's for the purpose of telephone chains for early dismissal, school closings or emergency contact.
   ....

2. Notice of Objection to Release of Limited Student Directory Information
   (this will be a link once this documents is available)
   ....

3. Official Protocol for Website Management – CCSD District Policy

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