Website Protocol

Table of Contents

I.  When Posting

II. To Request a Posting

III. Acceptable Permission Forms

IV. Help and "How To's"

V.  Complete School World Help

VI. Official Protocol of Website Management - CCSD District Policy

Please note- this document is subject to change so please review it periodically.

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The district recognizes the value of websites as a portal for communication and information.  All teacher and district web pages must be hosted on the district’s web servers.  The district and authorized staff will create and maintain a website for the following purposes:

• to support the district's mission
• to provide the students, parents, staff, and community with information about the district, schools, and programs/activities
• to provide students with resources and support for learning
• to serve as a vehicle for communication and feedback from the community
 
 

I.  When Posting

When adding content to the District's website it is the responsibility of the individual doing the posting to adhere to the following Website Protocol:

1. No copyrighted text or images without proper permissions and citations.

2. Posting of student photos, video, voice, work or name must be aligned with the parental consent of the student's computer usage policy (AUP) as well as district protocol.

a. Click Here for a listing of Acceptable Permission Forms for posting photos and/or student work

3. When posting names of students :

a. Grades K-8 - First names only

b. Grades 9-12 - First name, last initial only

4. In addition, follow the policy specified in the CCSD AUP, specifically:

a. Students whose work is published on a school web site will be identified by first name only (i.e. Painting by Joey).

b. Students in published photos will not be identified.

c. Student’s work will not be published in conjunction with photographs in which the student author of the work is included.  

5. Font- Basic guidelines to keep a consistent look throughout the site:

a. Font Style- Verdana

b. Font Size-

i. Heading 13pt (School World Font Size 3)
ii. Subheading 10Pt Bold (School World Font Size 2)
iii. Basic Text 10pt (School World Font Size 2)

6. Font color-

a. Headings should be in a color consistent with the color scheme of the site
b. Basic text should be black

7. School World Pages Only - When creating hyperlinks in web pages, please create “Verifiable Links” by using the “Links” tab at the top of the page in the School World Web Page work area instead of embedding the link in the page.

9. Image files should be no larger than 100KB. How to Compress an Image File

10. Contact Information- All contact information must be limited to school address, school phone number and CCSD email account.

11. Links to non-district websites are allowed as long as those sites are consistent with the purposes of the district website and district standards. 

12. Review and update pages on a regular basis

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II.  To Request a Posting

When requesting a posting to the District's website it is the responsibility of the individual making the request to ensure that all elements of the CCSD Website Protocol have been followed:

1. All requests for postings to the District Webmaster must be made using the Web Request Form.  All requests for postings to any other CCSD Staff member must be submitted in a digital format.

2. Acceptable formats include MS Word, Power Point, Excel, Publisher and any other programs licensed to CCSD

3. Requests must include the following information:

i. Posting- worded exactly as it should be listed

ii. Date needed to be posted by

iii. URL of page to be posted on (Dir. of Instructional Technology holds final decision)

iv. Date posting can be removed

4. Must be free of copyrighted material or contain the proper permissions and citations

5.  Remember- when submitting photos and/or submitting student work be sure to have the required form(s) of permission before submitting your request to the webmaster. (See When Posting, items 2,3,4 above)

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III. Acceptable Permission Forms   

1. Current AUP signed by student's parent  (K-2 AUP, 3-5 AUP, 6-12 AUP) This form can grant: 

i. permission to publish photo or voice for all students under 18.

ii. permission to publish work for all students.

2. Signed "Use of Image and Voice Release" form.  This form can grant:

i. permission to use image and/or voice for adults and student 18+ years of age.

 

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